for using the Clear English Standard symbol (1 Aug 2011, with minor updates on 27 Oct 2016)
In these conditions, ‘we’ means Plain Language Commission, a trading name of clearest.co.uk ltd; ‘you’ means the organization applying to use the print version of the Clear English Standard; and ‘symbol’ means the Clear English Standard.
2 Acceptance of conditions
These are the only conditions under which the symbol may be used, but we may vary them in writing. By using the scheme, you are agreeing to accept and be bound by the conditions.
3 Use of the symbol on one edition
Once we authorize your use of the symbol, you may use it in accordance with these conditions on one edition of the document concerned.
4 Ownership of the symbol
The symbol artwork, electronic file and all reproductions of it remain our property.
5 Reproduction of the symbol
Size: The symbol may be reproduced at any size from 22–54mm diameter. We suggest the following sizes:
For A5 documents, 24mm.
For A4 documents, 30mm.
Colour: The symbol should be reproduced in black on a white background unless a coloured paper is being used. If black is not available, the darkest colour should be used against a white background. The symbol should not be reproduced in negative (‘reversed out’).
Position: The symbol must be at least 8mm from all page edges, and at least 8mm clear of any other text and graphics. If these restrictions cause you any difficulty, please contact us.
6 Printed copies of accredited documents
Normally we keep only an electronic version of each accredited document on file. However, within three months of it being printed we may ask you to send us three printed copies for our records and, if we do, you must send them if it's available as a printed document.
7 Alterations to accredited documents
When you wish to alter a document carrying the symbol, you must get our permission to continue using the symbol (unless the alterations are trivial). We will never unreasonably refuse permission. We will check the alterations and may suggest amendments. If less than half an hour’s work is needed, we won’t make a charge. Otherwise we’ll charge £80/hr + VAT.
8 Legal liability; status of our editorial advice
You agree we have no legal liability for an accredited document’s contents or any legal consequences arising from them or from your use of the symbol. You agree to indemnify us (protect us against loss) in the event of any legal action arising from the document or from your use of the symbol. Our editorial service is purely advisory on all matters. We do not give legal or technical advice and we are not lawyers. You should satisfy yourself that the accredited document fulfils all its intended purposes, including legal purposes.